POP, IMAP, and SMTP settings

Overview

These are the three main protocols for email clients to connect to your mail server:

• IMAP - Retrieve and manage emails (recommended)
• POP - Download and remove emails from server
• SMTP - Send emails

IMAP (Recommended)

What it does: Retrieves emails while keeping them on the server. Your email remains synchronized across all devices.

When to use:

• You check email on multiple devices (phone, tablet, computer)
• You want to access your email from anywhere
• You want to keep messages organized on the server
• You want a complete backup of your emails on the server

Server Settings:

POP (Legacy)

What it does: Downloads emails from the server to your device and typically removes them from the server.

When to use:

• You only check email from one device
• You want to save storage space on the server
• You prefer emails stored locally on your computer
• You have limited server storage

Server Settings:

Warning: Once downloaded and deleted from the server, emails cannot be accessed from other devices.

SMTP (Send Only)

What it does: Sends outgoing emails from your email client to the mail server for delivery.

Required for: All email clients that send messages

Server Settings:

Comparison

Security Ports

Always use the secure ports listed below:

Quick Setup Guide

When setting up your email client, use these settings:

Troubleshooting

Connection fails?

• Verify server address is correct
• Check that you’re using the right port
• Ensure SSL/TLS is enabled if required
• Verify username and password